Senior Finance Officer

Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.        

We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.

Our areas of expertise include:

• disease prevention, diagnosis and treatment
• disease control and elimination
• systems strengthening
• research, monitoring and evaluation leading to best practice
• behaviour change communication
• national and international advocacy and policy development

Country and project background

Malaria Consortium Chad is one of the country offices of the Regional Office for West and Central

Africa based in Abuja (Nigeria). Malaria Consortium Chad is currently responsible for the Seasonal

Malaria Chemoprevention (SMC) project across 48 health districts in five provinces: Bahr El Gazal,

Lac, Mayo Kebbi Est, Mayo Kebbi Ouest, and Tandjilé. Strategic interventions focus on supporting

national-level policies and direct implementation of programmes combating malaria, malnutrition

and neglected tropical diseases. The office in N'Djamena is the coordination centre for all

programmes in Chad. Following a successful pilot in 2025, Malaria Consortium Chad is scaling up the

distribution of Oral Rehydration Salts with Zinc (ORSZ) in Mayo Kebbi Est and Mayo Kebbi Ouest, and

has received approval to implement a pilot programme for severe malaria management in the

Beinamar health district, Lac province.

Original

We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

Job Purpose

The Finance Officer in Chad will support the country office in the effective implementation of the electronic payment process, manage the accounting of partners, electronic payments transactions.

Scope of Work

The Finance Officer, reporting to and working closely with, the Country Finance Manager, will strengthen and maintain the budgeting accounting and financial reporting procedures of Malaria Consortium in accordance with the stipulations in the Finance Manual as well as donors and local laws regulations.

Key working relationships:

The Finance Officer, while reporting to the Country Finance Manager, will interact with the Financial Accountant, the Senior Program Manager, the Local government and communities, the mobile payment operator, the District Administrative Officers, the Project Officers and the Fie health districts managers. The post holder will also work closely with the finance assistants

Key Accountabilities

1. Accounting 75%

• Ensure that the budget design for partners is in line with activities that drive cost
• Ensure that expenses (cheques, transfers) are prepared and executed to partners, including ensuring compliance and completeness of the file for each expense
• Support   the implementation of the electronic payment processes in all districts
• Ensure that attendance sheets received from the districts capture and group all participant lists
• Reconcile each cycle attendance list to the established database
• Administer the community health worker database
• Escalates t issues in a timely manner and liaise with relevant stakeholders to resolve them timely
• Prepare the payment list and get the appropriate approvals
• Work with the mobile payment operator to validate the list of beneficiaries (names, numbers, and districts)
• Effectively manage the complaint mechanism procedure to ensure that complaints are collected, categorized, and solved in a proper manner. Work with the mobile operator to respond to all complaints.
• Effectively provide feedback to the program and districts managers on the outcome of the complaints
• Effectively manage and coordinate the Project Finance Assistants to ensure, they carry out their tasks in an efficient and an effective way.
• Ensure strict compliance with internal controls put in place in relation to budget accounting and financial reporting (end to end verification to ensure a clear audit trail is kept).
• Track the state of partners' expenses and their advances according to budget lines
• If necessary, plan and conduct sessions to strengthen partner Admin Officer’s capacity on site or through a workshop
• Based on market knowledge, ensure partners are compliant with the procurement policy put in place and that value for money is achieved in all procurement processes
• Check the consistency and accuracy of the labels of all supporting documents for project advances
• Ensure that partners produce in timely manner quality monthly financial reports
• Implement audit recommendations for partners related findings
• Prepare and track advances, made to partners within the funding agreements

1. Administration 15%

• Monitors the validity and the relevance of contracts between MC and partners and escalates abnormalities
• Monitor the compliance from partners to the national administrative and financial procedures.

Profil Specification

Qualifications and experience:

Essential

• Bachelor's in accounting, finance or economics and management
• Experience working in a finance department within the NGO sector
• Experience in working with stakeholder’s institutional level

Desirable 

• Experience of the national health sector
• Experience working in a diverse team

Work-based skills:

Essential

• Good knowledge of French (written and spoken), Arabic and/or other local languages,
• Strong command of excel and database management
• Ability to manage and prioritize multiple tasks
• Knowledge of the national accounting procedures
• Knowledge of NGO donors and their financial reporting requirements
• Analytical and financial reporting skills
• Focus on results

Desirable 

• A good level of English language will be an advantage
• Ability to manage team
• Functional knowledge of accounting software
• Good understanding of Malaria Consortium's areas of intervention.
• Excellent interpersonal and communication skills