M & E officer

Malaria Consortium is recruiting for a M&E Officer to join our team in Niger State, Nigeria.

Scope of work

The position holder will work as part of the project team under the direct supervision and guidance of the state project manager (Kano, Niger and Yobe states) / state technical officer (Yobe, Kaduna and Jigawa) and closely with the Country Technical Coordinator (CTC) to achieve the project’s objectives.

Key working relationships

The M&E officer working under the line-management of the State Project Manager / State Coordinator and in close collaboration with the state, LGA, community actors, stakeholders and partners would deliver aspects of the project as per the specified job tasks and expected deliverables.

Key accountabilities (percent of time spent on each area)

Technical contributions 50%

• Develop a micro-plan for M&E activities following the  approved work plan and with guidance from the state project manager / state coordinator
• Participate in the development and review of the Global Fund Malaria project MEAL plan.
• At  state level, lead the Implementation of the MEAL Plan and put in place procedures for compliance
• Lead the set up and maintenance of a project database and linkages with the national DHIS version 2 platform for reporting
• Ensure availability of high quality routine data for all malaria indicators / parameters (both case management and prevention) and other project related data from all levels of health facilities (3o, 2o, 1o)  

• In Niger and Jigawa,  ensure high quality data are available in useable format on a regular and timely basis for programmatic decision by making by facilitating data collection and entry from:

• Providing  checklist to capture the details of the supervision visits
• Demand creation activity recording form to capture activities carried out by the demand creation team
• A logistics form that captures the logistic component of the project, including drug distributions, and other related equipment and tools.

• Working closely with the State Project Manager / State Coordinator, plan regular data quality assessments, and ensure the completeness, consistency and validity of routine data.

• Ensure the timely submission of high quality programmatic progress Update and Disbursement Request (PUDR) and the validation of such on a quarterly basis according to the approved project performance framework.

• Work with project team to facilitate the documentation of activities in form of reports and ensure proper archiving of such for easy access and reference

• Working closely with the State Project Manager / State Coordinator, plan and coordinate quarterly routine monitoring visits to project supported sites and provide supportive supervision
• Provide direct technical assistance and capacity building for state and LGA level implementers in the design and implementation of GF- supported monitoring and evaluation activities.
• Participate in project assessments, evaluations and design including development of survey protocols with support from country office and advisors.

• Perform other duties as assigned.

Program Management (10%)

• Support SMoH staff with coordinating program management activities, by ensuring that the recommended coordination meetings hold at the LGA and state levels.
• Work with the state and LGA Ministry of Health staff to ensure that reports are obtained from all health facilities within the state through appropriate state-specific mechanisms.
• Participate in regular monitoring and supervisory visits to the GF-supported health facilities, and ensure that action plans are developed for identified gaps.
• Support health facilities with ensuring that all items in the action plans are addressed and all outstanding gaps are closed.

Accountability (10%)

• Support programming staff to engage key populations in monitoring and evaluating program’s performance and to incorporate participatory methods into M&E systems in Nigeria.
• Orient program staff and partners on the basic principles and practices of beneficiary accountability in Nigeria.
• Support the development and implementation of feedback and response channels to reflect the preferences of community members and beneficiaries.
• Ensure that beneficiary feedback is adequately documented, addressed, analyzed, and utilized by program teams.

Knowledge Management and Learning (20%)

• Ensure that state M&E and program teams regularly review and accordingly adjust M&E plans and tools in the light of changes and needs in the field context based on monitoring data and reflection sessions.
• Support learning-to-action events and reflection sessions to systematically analyze data for programmatic use for the state, and to document and incorporate lessons learned into program design and implementation.
• Conduct regular data review and analysis for feedback to states for program improvement, and for updates to national level (MC and government).
• Support program staff in key activities including development of a learning agenda, organizing regular learning events, supporting operations research, and reflecting, documentation, and communication of learning initiatives.
• Actively participate in the M&E Community of Practice with other PR, SRs and government M&E staff.
• Support knowledge management systems and practices to gather, document and share best practices with project team, MC country office, government and technical partners. Collaborate with M&E and program staff to develop learning briefs, project bulletins and other materials for dissemination.
• Promote adoption of the best practices in knowledge management by other project staff and government partners.

Representation (10%):

• Liaise with technical counterparts in the State Ministry of Health, PRs, SRs, and other local stakeholders engaged in malaria activities in Nigeria.
• At state level, represent MC and make presentations at technical meetings and events related to MEAL, including quarterly Principal Recipient and Sub-recipients quarterly review meetings. Representation will be agreed with the State Project Manager / State Coordinator

Person specification

Qualifications and experience:        

Essential:      

• A minimum of 3-5 years’ experience in a similar role
• Degree in statistics, demography, mathematics or any other relevant quantitative relevant discipline
• Cognate experience in monitoring and evaluation of community-based interventions is highly desirable
• Hands-on experience in the use and managing HMIS and CLMS
• Proficiency and demonstrable experience in database management software packages and statistical analysis especially with; Stata, SPSS, Epi Info and DHIS;
• Experience in survey design and implementation and write up of survey results

Desirable: 

• Demonstrable contextual knowledge of local issues, community priorities, social and cultural constraints and realities related to community assessment, project design, evaluation and implementation
• Familiarity with Nigerian public sector health systems and Global Fund programme implementation will be added advantages.
• Experience working with donor grants or contracts such as GFATM, DFID or USAID/PMI
• Excellent facilitation and coordination skills

Work-based skills and competencies:           

Essential:      

• Proven writing, communication and presentation skills in English
• He/she must clearly display the ability to effectively prioritise and perform tasks to meet tight deadline

Desirable: 

• Skills in qualitative research
• The ideal candidate must be attentive to detail, highly organized, flexible and self-motivated

We need to keep beneficiaries safe so our selection process reflects our commitment to safeguarding. Please find our Code of Conduct, Safeguarding Policy and Privacy Notice here. 

Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.

To apply for this position you will need to have the right to work in Nigeria