Senior Compliance Officer

Malaria Consortium is recruiting for a Senior Compliance Officer to join our team in Abuja.

Job purpose

The Senior Compliance Officer will work with the programmes compliance unit to examine and evaluate the adequacy, effectiveness and efficiency of the projects’ systems in Malaria Consortium states to ensure compliance to MC policies and procedures and recommend corrective actions to improve operations, quality of implementation (including technical quality), enhance internal controls and reduce costs where possible. This will involve review of State offices’ books and records with a view to ensure compliance with rules and procedures. 

Scope of role

The Senior Compliance Officer is responsible for review of listed State offices’ books and records with a view to ensure compliance with rules and procedures of MC. The objective of the role is support the programmes compliance unit to provide quality assurance and support management to adopt realistic solutions which address the root causes of major identified risks

Key working relationships

The Senior Compliance Officer will report to the Programmes Compliance Manager with a dotted line reporting to TBC. The Senior Compliance Officer working with the Programmes Compliance Manager will regularly interact with relevant officers to check compliance to MC and project policy and procedures as it applies to their thematic areas. This position is also expected to work closely with all unit’s team members in the selected states. 

The Senior Compliance Officer will be required to support the Programmes Compliance Manager to work and understand donor rules & regulations and liaise with relevant partners and colleagues at Malaria Consortium to ensure the requirements are met.

Key accountabilities

Programme Routine and Periodic Compliance (50%)

• Conduct compliance checks on programmes campaigns preparations (e.g. SMC & LLIN) and support in identifying areas requiring improvements 
• Carry out compliance spot checks on campaigns implementation, closure activities and post campaign activities.
• Carry out spot checks on all campaign commodities (drugs and other materials) before, during and after distribution in the selected states
• Conduct compliance checks on campaign related procurements carried out at the state levels (per ASL) before contracts/POs are issued to vendors
• Support the programmes compliance unit to conduct routine and periodic compliance reviews of the programme highlighting areas requiring improvements.

Programme Compliance and third party entities (30%)

• Conduct regular compliance checks on other non-campaign related activities in the selected states (e.g. review PO’s and Contracts)
• Conduct specific review or tasks requested by MC Management, provided such reviews and tasks do not compromise the Senior Compliance Officer’s independence or objectivity
• Identify potential risk areas in the course of compliance review and provide recommendations on how to strengthen the system

Continuous improvement (10%)

• Support in promoting a country office -wide culture of compliance and risk management
• Work with the Programmes Compliance Manager to advise project management and general staff on critical intersections between project implementation and compliance issues, based on knowledge of organizational policy, donor regulations, and specific award terms and conditions.

Reporting (10%)

• Provide support to the programmes compliance manager to generate report on internal process issues and the implementation of quality assurance action plans to the West and Central Africa Programmes Director 

Person specification:

Qualifications and experience:     

Essential:     

• General and Public Administration, Auditing/Accountancy, Programme Management qualification or equivalent
• Minimum of five years’ experience, with at least three years’ work-experience in internal audit/compliance
• Significant experience of working with donors and Grants.
• Knowledge of Global Fund and DFID rules and regulation including the financial and technical reporting requirements
• Someone who is an ACA, ACCA or has certification in compliance and risk management is preferred.

Desirable: 

• Knowledge of the NGO sector
• Experience of working in an international context

Work-based skills:      

Essential: 

• Experience working in a compliance environment
• Excellent computer skills with high proficiency in Microsoft Excel
• A proven ability to work independently and prioritise and manage your workload to complete assessments and deliver timely reports
• Strong analytical and problem solving skills with a readiness to take initiative to resolve issues
• An ability to work with management to identify the root cause of issues
• Attention to detail to deliver accurate and credible results and objective assurance
• Good interpersonal skills with a persuasive, diplomatic and confident manner while also demonstrating the tenacity to effectively challenge management.
• An ability to build effective working relationships and provide advice at all levels

Desirable: 

• Working knowledge of accounting software
• Familiar with the International Professional Practices Framework (IPPF) of internal auditing
• Confident being a role model for others
• Willing to travel to the field at short notice
• Team player

We need to keep beneficiaries safe so our selection process reflects our commitment to safeguarding. Please find our Code of Conduct, Safeguarding Policy and Privacy Notice here.  

Due to the nature of this role we will be reviewing applications on an ongoing basis and the role might be filled and closed before the closing date. Early applications are encouraged.

Qualified female candidates are strongly advised to apply